I Will Share How to Finish Your Tasks Faster
I had been in a situation where I felt stuck in a rut. I was like in a rat race situation. I did the same tasks almost every week. But, I didn’t feel any progress from what I did. Yap. I multitask. I could finish it, but the quality was not good enough.
Have you ever been in a rat race situation?
Sometimes, doing the same thing without progress or improvement makes me bored. My expectation is not the same as reality. I expect to produce the best work, but the result is not.
I slowly realize that multitasking might be the problem. I cannot craft my task well because I focus on too many subjects. I agree with the quote, “Done is better than perfect.”
However, I have a new quote, “Done is better than perfect. But doing one thing at a time will make it almost perfect.”
I think it’s better to multitask better, like doing estafet. I mean, finish your tasks one by one based on the priority. Here, your focus affects the speed and the quality of it. That’s why don’t switch the focus too often.
Let me share how I finish my task faster and improve the quality.
You can fasten your work speed by combining these three techniques: The Eisenhower metric, Lag and lead measure, and Helicopter view.
Eisenhower matrix
We can adapt this technique to our task. Before you work, you have to choose what you will prioritize first. You have to divide your task into four categories: urgent-important, not urgent-important, urgent-not important, and not urgent-not important.
For example:
Urgent-important = write an article for a client. (Do now)
Not urgent-important = write a weekly blog post. (Plan)
Urgent-not important = post a daily activity on social media. (Delegate)
Not urgent-not important = scrolling on social media a lot. (Minimize)
Lag and lead measure
It’s important to know whether the result is the right one or not. You have to know about the lag measure and lead measure. You can measure the performance by using this technique. I know it from a book entitled The Four Disciplines of Execution.
The lag measure means a metric or indicator of your goal. The lead measure means a metric or indicator that takes you to act on it. In short, the lag measure is not actionable. But the lead measure is actionable.
For example:
Write five books. The lag measure is to write five best-seller books. Then the lead measure is to write a well-crafted two-page writing every day.
Helicopter view
You probably get a problem when doing your task. Be calm. It’s better to see it using a helicopter view, meaning that you see it from above, from many angles or perspectives.
Sometimes, the solution is hiding behind the problem itself. You have to uncover it.
For example:
Your boss told you that the project proposal you wrote is not acceptable. Be calm. The problem is probably not the all contents, but the small part. Find the wrong sentence or format to fix.
So, you can combine those three techniques to finish your tasks faster.
Bonus tip:
- Write down your task list and your target before working. It helps you to focus on it.
We are not a robot or a computer. We cannot multitask like a computer. So, we have to use a different approach. You cannot force yourself to finish your tasks using the average multitask technique. You have to use a better one. It makes you finish it faster and better.
Do you have another technique? Please share it in the comment section.
